Privacy statement
In Corde Meo

1. Introduction

In this privacy statement, we explain what data we process from Clients when we have, want to have or have had a business relationship with Clients. We also explain why and for how long we process Clients’ data and what the rights of Clients are in relation to any processing. In addition, we provide information about the parties we work with and our security policy, among other things. It is important to us that our services are reliable and transparent. We therefore handle your personal data with discretion and care and we ensure that any processing of your data complies with applicable laws and regulations.

2. Controller of personal data processing

The Controller is: In Corde Meo
Address: Industrieterrein Panningen 106
Postal code: 5981NC
City: Panningen
Phone no.: (+31) 850 064 920
E-mail: Contact@incordemeo.com

3. Privacy Manager

We have appointed a Privacy Manager. This is not a ‘data protection officer’ as referred to in Article 37 of the GDPR. However, it is someone who ensures that your data is processed in accordance with the law. The Privacy Manager’s work includes monitoring and handling queries and complaints. Our Privacy Manager’s contact details are:

4. The personal data we process

Depending on your relationship with our organisation and the purpose for which we process data, we record (always some of) the following data:

1. Name and contact details of the Client
2. Name and contact details of the Administrator(s)
3. Name and contact details of the Recipient(s)

5. For what purpose and on what basis we process personal data

We process your personal data for the following purposes:

1. processing and carrying out orders, as described on the “In Corde Meo” website. The processing grounds are those referred to in Article 6 of the GDPR (consent, agreement or legitimate interest).

6. Automated decision-making

We do not make decisions based on automated processing on matters that could (significantly) affect individuals. These are decisions made by computer programmes or systems, without a human being (e.g. one of our employees) being involved.

7. How long we keep personal data

In general, we do not keep your data for longer than necessary for the purposes for which we collected your data. The retention period may vary from case to case. For example, we need to keep some documents for a minimum period for tax or administration purposes. In such cases, we will keep only that data which is necessary to fulfil our legal obligations. After the legal retention periods, we will delete or anonymise your data.

8. Sharing personal data with third parties

We do not share your personal data with third parties, unless this is done in the context of executing an agreement with you and in order to comply with a possible legal obligation. Insofar as these third parties are to be considered processors, we have concluded a processing agreement with those third parties which regulates, among other things, security, confidentiality and your rights. We remain responsible as processors for these processing operations. We engage third parties in the above manner and grounds in the following categories of processing:

1. processing and executing orders
2. storing data on servers and backing them up

9. Cookies, or similar techniques, that we use

We use cookies on our website. This is a small text file that is stored in the browser of your computer, tablet or smartphone the first time you visit this website. We use the following cookies:

1. cookies with a purely technical functionality. These ensure that the website works properly and that, for example, your preferred settings are remembered. These cookies are also used to optimise the website.

10. Your rights (access, modification, deletion, etc.)

The following explains your rights in relation to the processing of your data:

1. Right of access: You have the right to access your own data.
2. Right to rectification: You can ask us to have your data rectified immediately.
3. ‘Right to be forgotten’: You can request deletion of your data.
4. Right to restriction of processing: You can request restriction of processing.
5. Notification of rectification, deletion or restriction: We will notify recipients of changes to your data.
6. Right to data portability: You can request your data for personal re-use.
7. Withdrawal of consent: You may withdraw your consent at any time.
8. Right of objection: You may object to the processing of your data.
9. Complaint to the authority or court: You may file a complaint with the AP or go to court.
10. Restrictions on your rights: In some cases, your rights may be restricted, e.g. in fraud investigations.

11. How we secure personal data

We take the protection of your data seriously and take appropriate measures to prevent misuse, loss, unauthorised access, unwanted disclosure and unauthorised modification. If you have the impression that your data is not properly secured or there are indications of misuse, please contact our Privacy Manager.

12. Changes

We may amend this statement if developments give rise to it, for example in the event of new forms of processing. You can find the most up-to-date privacy statement on our website. We recommend that you consult this privacy and cookie statement regularly so that you are kept informed of any changes.